Beschreibung
Part time 60% Administrative Coordinator (m/f/d)
Reference: -en
Start: asap
Duration: 6 MM++
Main tasks:
- Serve as a primary contact for one or multiple departments and coordinate ongoing processes for the team:
- Screen and act on incoming phone calls and e-mails; provide service and handle complaints
- Maintain distribution and personnel lists, coordinate mailings and courier/deliveries
- Manage department operations: filing, develop databases, track budgets, ensure stationary orders, etc.
- Coordinate functional processes such as invoicing and payments or preparation and distribution of promotional material
- Manage the administrative aspects of relationships with outside vendors and participate in department project teams
- May provide training, guidance and orientation to new team members
- Ensure timely coordination of department members’ administrative needs: manage calendars
- Coordinate local and international meetings; arrange travel, meeting arrangements, visitor accommodations
- Organise meeting rooms, including logistics, catering and equipment needs
- Prepare agendas, take and complete committee meeting minutes; coordinate distribution and follows up on action items
- Independently respond to routine correspondence, determine best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations
Main qualifications
- High School Diploma
- Profound related experience in administrative support role
- Experience using MS Office tools
- Fluency in local language and English
- Experience in similar or related disciplinary and/or international environment
- Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
- Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
- Experience with various software/systems such as SAP, Concur etc.
Main advantages:
- 60% in pension fund
- Innovative company
- Great culture
About us:
With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.
My contact at Hays:
My contact person:
Jadie Ann Vallons
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