Fluent German Administrative Specialist

Vertragsart:
Vor Ort
Start:
02/2019
Dauer:
10 Months
Ort:
Stein
Eingestellt:
12.01.2019
Land:
flag_no Schweiz


Projektbeschreibung

Role: Administrative Specialist

Location: Stein, Switzerland

Start: February

Duration: December 2019

Language: Fluent German & English

Rate: CHF 40/hour gross

Job Description:
  • Creation and monitoring of general and project-specific orders
  • Possibly support in the administrative area
  • Upcoming future:
  • Responsibility / support all project POs;
  • Check invoices, liaise with PM and then book GR; check, keep control and book timesheets;
  • Create and manage the project for NEXT and SUITES projects;
  • Liaise with Novartis accounting for incorrect invoices and incorrect bookings;
  • Liaise with the sourcing team for any missing information (i.e. confirmations etc);
  • Issue / edit suppliers in the SIM Tool;
  • Overall control of POs, GR, payment plans, milestones;
  • Responsibility of Spend Plan incl. RFC;
  • Follow up with vendors, contractors, NVS accounting and check correctness of invoices against agreed milestones;
  • Follow up with procurement and PM to verify timely receipt of bids against schedule;
  • Follow up with procurement and PM to verify timely raise of POs against developed schedule;
  • Ensure fulfillment of high level controlling documents (i.e. project control plan);


Knowledge:
  • good MS Office knowledge
  • good SAP PM knowledge
  • good German and English skills


For immediate consideration, please apply with updated CV

Michael Bailey International is acting as an Employment Business in relation to this vacancy.