Beschreibung
Personal Assistent / Team Assistant (m/w/d) - life science/ administrativ / Ariba /English /GermanProject:
For our customer a big pharmaceutical company situated in Kaiseraugst we are searching for a highly qualified Personal Assistent / Team Assistant (m/w/d)
Backgound:
You are a professional, outgoing person who can liaise with different audiences
and cultures (including senior management, vendors, and business partners in various other departments), handle difficult and stressful situations and respond effectively to requests from all levels of management. You are collaborative and an open-minded and outstanding team player with dedication and passion
Tasks & Responsibilities:
* Correspondence and screening of incoming mail and prioritizing accordingly Diary management including prioritizing of conflicting priorities
* Implementation and maintenance of appropriate tools to support the Project team communication and information sharing (touchpoint, gdrive etc.), ensuring an appropriate information flow for the project team, with stakeholders and other functions
* Preparation of PowerPoint presentations, Excel worksheets, and other reports
* Handling of confidential HR topics and coordination of interviews.
* Handling of all administrative aspects of spend management system-ARIBA (contracts, purchase orders, direct invoicing)
* Organization and coordination of internal and external meetings.These
include, team meetings, workshops, video and audio-conferences; furthermore global F2F meetings incl. invitations, pre-read materials and logistics
* Business travel coordination and processing Travel expense claims. Working/supporting in initiatives, e.g surveys, communication
Must haves:
* Commercial diploma (e.g. commercial apprenticeship or commercial college) or
an equivalent qualification
* 3- 5 years' work experience and practical experience in a similar position
Working experience in an international environment as an administrative
assistant, basic understanding of the Healthcare and/or IT industry
* Strong communication skills, experience working in a virtual environment and
with different hierarchy levels
* Demonstrated strong time management, organization and prioritization skills with
proven ability to work independently and ability to manage multiple, often
competing, priorities through to successful conclusion using analytical, reasoning
and problem solving skills
* Strong working knowledge of computer programs including Microsoft Office
programs, Ariba, Google mail and calendar
* Perfect English skills written and oral
Nice to haves
* German skills
Referenz Nr.: 920763SGR
Role:Personal Assistent / Team Assistant
Industry:Pharma
Location:Kaiseraugst
Workload: 100%
Start: 16.11.2021
Duration: 12++
Deadline: 22.10.2021
Should you find yourself suitable for this position then please send us your complete CV using the link in this advert. If the position is not a perfect match and you wish to receive other opportunities directly, you can send us your CV anyway via this advert or to jobs[at]itcag[dot]com.
Contact us for further information regarding our company, our positions or our attractive payroll-only-program: .
About us:
ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT and Life Science candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.