Temporary Executive Assistant - 6 months

Beschreibung

Temporary Executive Assistant

Location: Bern, Switzerland

Duration: 6 months

Start: Ideally

Workload: 100%

Language: English - fluent, German - Good command spoken and written

Provides personal administrative support and assistance to the Head of GRA Operations Excellence (OpX) and Head of GRA Science and Policy (GRASP).

Responsibilities:

• Provide general executive administrative support like:
  • Manage and maintain schedules, including scheduling travel and conferences
  • Arrange and co-ordinate meetings and events.
  • Manage and prepare correspondence, communications, presentations, and other documents
  • Receive and interact with incoming visitors.
• Orchestrate Heads ofOpX and GRASP travel and participation in external meetings
  • Travel arrangements (booking, travel logistics, and preparing individual travel dossiers for each trip).
  • Filing of expense reports
• Prepare and support meetings and follow-up activities from meetings:
  • Support planning, coordination and running of meetings, workshops, extended meetings, and other activities as relevant
  • Prepare and coordinate agendas, take minutes, track follow-up actions from meetings, and maintain action logs.
• Meeting organisation:
  • Plan and organise venue of attendees / speakers
  • Obtain information on facilities of venue and costs - generate and track budget overview
  • Send meeting request to participants, follow-up and tracking of participation
• Ad hoc support due to absences / workloads

Experience/ Competencies:

• Business administration, Commercial degree or equivalent
• 5 years minimum experience in international environment, supporting a global function, as a personal/executive assistant an advantage
• Flexibility, ability to work under pressure, work outside office hours,
• Excellent command of English, spoken and written, good command of German spoken and written, additional languages are an advantage.
• Proficient in MS office, attention to detail, timely delivery, and good sense of urgency/business relevance
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities

*All candidates must hold a Swiss work permit or a Swiss or EU Passport*

If you are interested in this position contact me as soon as possible! Send your CV over our home page to Fabiola Miranda or per mail directly to

Sthree Switzerland is acting as an Employment Business in relation to this vacancy.