Beschreibung
Executive and Team Assistant 80% (m/f/d)
Reference: -en
Start: asap
Duration: 12 MM
Main tasks:
- Provide executive assistance to the CEO, managing all aspects of agenda and administration
- Organize events, such as internal and external meetings, conferences, visits from guests, businessconferences etc.
- Invoice and purchasing management
- Organize legal contracts, liaising with legal department and assisting in signature process and archiving
- Administration of SharePoint platform
- Management of HR tasks, HR contracts, organize work permits, children allowance, onboarding of new hires and departure of peopleand liaise with payroll department
- Assist with travel planning and expense reimbursement, in line with company policies
- Provide admin support for other colleagues in the office, as required and organize shipments of R&D samples including preparation of custom documents
- Establish and maintain all office protocols, facilities management, and maintenance
- Coordinate repairs, installations, and refurbishments of office and kitchen equipment when necessary
- Place orders for certain kitchen and office supplies
Main qualifications
- Successful experience as an executive assistant or team assistant with multi-tasking abilities, ideally well-founded in similar position
- Excellent communication and interpersonal skills
- Adaptability
- Proficiency in Microsoft Office
- Passionate about working with people and exceeding expectations
- Detail-oriented with strong problem
- Solving skills
- Fluent in English with excellent grammatical skills, fluency in German is required
- Team player
Main advantages:
- Interesting, varied and exciting role in a engage team within a growing organization
- Versatile, varied and challenging work in a dynamic and rapidly developing environment
- Support throughout the entire recruiting process
About us:
With over 15 years of experience in the pharmaceutical and chemical industry as well as in biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated experts who want to develop professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – completely free of charge. Register with us and reap the benefits of interesting job offers that match your skills and experience.
My contact at Hays:
Referencenumber:
Make contact:
Phone:
Email: