Beschreibung
We are looking for a coverage for someone who will be on maternity leave. The position would begin in February 2015 and end sometime in July 2015.
Job Description:
Provides administrative support to the pharma Informatics department, including arranging video and non-video conference room bookings, arranging international travel and ordering office supplies.
Coordinates on-boarding, off -boarding, badge extensions and move/space planning.
Organizes onsite meetings or catering within a budget.
Organizes interview candidate schedules and manages the onsite interview process.
Attends meetings, takes meeting minutes and distributes.
Opens, sorts, prioritizes and distributes incoming communications, responding to routine requests.
Arranges for maintenance and repair of equipment as needed.
Works on a team of other Administrative Assistants for both day-to-day operations as well as acting as a backup.
Acts as an information source on organizational policies and procedures as much as possible.
Ideal background and capabilities
The candidate must have sound judgment, be well organized with a strong emphasis on attention to detail.
Must be able to handle several requests in parallel and follow through on expectations, with minimal supervision.
Self-motivated, proactive in anticipating needs and thinking beyond the guidelines provided.
Have global experience (knowledge of time-zones and cultural aspects).
Able to work independently and contribute as an effective team member.
Accuracy and adherence to deadlines is essential.
Knowledge of Outlook and all Microsoft Office Programs including SharePoint.
Someone who embraces technology.
Event planning skills a plus.
Minimum Requirements:
The ideal candidate will possess 1 or more years' experience in an administrative role.
Must be highly motivated and proactive and knows how to set priorities.
Strong command of English with strong oral and written communications skills.
Good oral and written German skills a plus.
Excellent interpersonal skills and the ability to develop and maintain strong relationships within the department.
Ability to exercise independent discretion and judgment to solve complex problems.
BRINE SA is a solid, Swiss company with an impeccable reputation on the IT market for offering top IT professionals to major customers for their projects. We offer a speedy and professional solution by carefully selecting suitable consultants and IT-specialists on the basis of their qualification. We pay particular attention to their education, business and technical knowledge, professional experience, individual character and not least, personal preferences. We employ them while they work on our customer projects, take care of their payrolling, and generally strive to ensure they feel comfortable in their work environment, whether regarding business and technical issues, or administrational ones.
Interested?
If yes, then please send me your Curriculum Vitae.
Work location: Basel
Start: 02.02.15 to 31.07.15
Duration: 6 months
Permits required: EU citizen or valid work permit
Workload: 100%
Language: Good English/German skills, oral and written
Ref: PS1704