Administrator General Level I 4991WS

Vertragsart:
Vor Ort
Start:
02/02/2015
Dauer:
Till 31/07/2015
Von:
ITech Consult
Ort:
Basel-Stadt
Eingestellt:
03.12.2014
Land:
flag_no Schweiz
Projekt-ID:
817695

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Reference #:
4991WS

Industry:
Pharmaceuticals

Location:
Basel und region

Start:


Duration:
5 Months

Role:

Administrator General Level I 4991WS

. Provides administrative support to the NIBR Informatics department, including arranging video and non-video conference room bookings, arranging international travel and ordering office supplies.
. Coordinates on-boarding, off -boarding, badge extensions and move/space planning.
. Organizes onsite meetings or catering within a budget.
. Organizes interview candidate schedules and manages the onsite interview process.
. Attends meetings, takes meeting minutes and distributes.
. Opens, sorts, prioritizes and distributes incoming communications, responding to routine requests.
. Arranges for maintenance and repair of equipment as needed.
. Works on a team of other Administrative Assistants for both day-to-day operations as well as acting as a backup.
. Acts as an information source on organizational policies and procedures as much as possible.

Ideal background and capabilities

. The candidate must have sound judgment, be well organized with a strong emphasis on attention to detail.
. Must be able to handle several requests in parallel and follow through on expectations, with minimal supervision.
. Self-motivated, proactive in anticipating needs and thinking beyond the guidelines provided.
. Have global experience (knowledge of time-zones and cultural aspects).
. Able to work independently and contribute as an effective team member.
. Accuracy and adherence to deadlines is essential.
. Knowledge of Outlook and all Microsoft Office Programs including SharePoint.
. Someone who embraces technology.
. Event planning skills a plus.

Skills:
. The ideal candidate will possess 1 or more years' experience in an administrative role.
. Must be highly motivated and proactive and knows how to set priorities.
. Strong command of English with strong oral and written communications skills.
. Good oral and written German skills a plus.
. Excellent interpersonal skills and the ability to develop and maintain strong relationships within the department.
. Ability to exercise independent discretion and judgment to solve complex problems.