Beschreibung
Job Description
* Provides administrative support to the IT department, including arranging video and non-video conference room bookings, arranging international travel and ordering office supplies.
* Coordinates on-boarding, off -boarding, badge extensions and move/space planning.
* Organizes onsite meetings or catering within a budget.
* Organizes interview candidate schedules and manages the onsite interview process.
* Attends meetings, takes meeting minutes and distributes.
* Opens, sorts, prioritizes and distributes incoming communications, responding to routine requests.
* Arranges for maintenance and repair of equipment as needed.
* Works on a team of other Administrative Assistants for both day-to-day operations as well as acting as a backup.
* Acts as an information source on organizational policies and procedures as much as possible.
Ideal background and capabilities
* The candidate must have sound judgment, be well organized with a strong emphasis on attention to detail.
* Must be able to handle several requests in parallel and follow through on expectations, with minimal supervision.
* Self-motivated, proactive in anticipating needs and thinking beyond the guidelines provided.
* Have global experience (knowledge of time-zones and cultural aspects).
* Able to work independently and contribute as an effective team member.
* Accuracy and adherence to deadlines is essential.
* Knowledge of Outlook and all Microsoft Office Programs including SharePoint.
* Someone who embraces technology.
* Event planning skills a plus.
Minimum Requirements
* The ideal candidate will possess 1 or more years' experience in an administrative role.
* Must be highly motivated and proactive and knows how to set priorities.
* Strong command of English with strong oral and written communications skills.
* Good oral and written German skills a plus.
* Excellent interpersonal skills and the ability to develop and maintain strong relationships within the department.
* Ability to exercise independent discretion and judgment to solve complex problems