Administrative Expert

Vor Ort
Harvey Nash IT Recruitment Switzerland
flag_no Schweiz

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Harvey Nash is looking for an Administrative Expert with experience in legal matters for a 8 + month project in Switzerland.

The role is for a candidate with experience in drug discovery processes and experience with legal matters. The candidate will work with legal departments and senior management and should therefore have not only experience in basic administrative area.

You are responsible for

  • Management of reviews of external requests for Novartis material(s), through the coordination of appropriate internal stakeholders, including Legal, Patents, and Science functions
  • Implementation of Material Transfer Agreements, including managing the review by Patents of edits proposed by the external party
  • Managing obtaining signatures for finalized agreements
  • Facilitating the ordering of the compound from the appropriate internal source
  • Accurately recording and updating information in the appropriate databases
  • Corresponding by email with internal and external parties (90+% in English)
  • Providing study proposal forms to third party, and forwarding completed study proposals to responsible internal Project Team (PTH)
  • Providing appropriate draft material transfer agreement to external organizations
  • Tracking of edits proposed by the external party
  • Creating reports from Material Transfer Database on a quarterly/semi-annual basis
  • Serving as deputy for shipping specialist as appropriate


  • The successful candidate will have at least two to four years' experience in the pharma/biotech arena, and have a working understanding of the science related to it, including a basic understanding of the drug development process
  • Computer and database skills are required
  • Excellent skills in both prioritization and time management are required
  • The successful candidate will have a strong sense for urgency and be team player
  • Reliability, independence, and initiative are essential
  • Candidate should have a good understanding of operational procedures, and a good awareness for the smooth execution of business processes
  • Affinity for the administrative components of the work is necessary
  • Strong written communication skills in English are required. Fluent oral skills in English are required. Conversational understanding of other languages like German or French is a plus

    Are you available immediately, have experience working within a Life Science company? Please send your complete CV (Word documents preferred)