Beschreibung
DescriptionRole to support the GIS Management.
Role Profile:
- General administrative support: Deals with complex administrative and organizational
assignments independently and takes care of general administrative tasks (e.g. dealing with and
replying to correspondence, filing, appointment and deadline coordination for the department,
database administration, supervising relatively demanding processes, e.g. target/actual
comparisons, budget, checking and assigning invoices, deputizing for administrative staff,
preparing presentations after prior discussion of content, preparation and evaluation of statistics,
meeting preparation [incl. diary] and taking minutes).
- Interaction: Informs, advises and supports the team and associates from outside the team on
processes, guidelines and services that are specific to the department. Accommodates customers’
specific needs. Is a professional partner to people within and outside the department.
- Work processes in own area of responsibility: Initiates new processes or modification of
processes and coordinates the introduction of new or modified processes.
- Handling of administrative projects*: Acts as project coordinator/manager for administrative
projects (design, planning, implementation, communication, etc.)
- upervisory tasks: Mentors temporary employees or apprentices or assumes a limited project
coordination/management role.
- First point of contact for incoming inquiries. Deals independently and pro-actively with matters
that need immediate attention and sets appropriate priorities.
- Defines priorities during the absence of the Head and ensures business continuity by dealing
pro-actively and independently with incoming requests.
- Short term and long term planning of departmental meetings, board-meetings, Steering
Committee meetings
- Builds solid relationship with other in- and outside the department