Beschreibung
Administrative Support (m/f/d)
Reference: -fr
Start: 01/05
Duration: 6 MM+
Main tasks:
- You will coordinate operational and analytical processes in Finance & Administration activities, by providing a range of administrative support to the CFO, CFO Front Office and department/team heads
- Will have the responsibility for operating transactions and processes and work closely and collaboratively with internal and external stakeholders dealing with highly sensitive issues within extremely tight deadlines and demanding situations.
- Be responsible for time schedule and management on behalf of the CFO, including effective prioritizing and resolving related conflicts and competing demands with the highest level of discretion and setting and managing priorities and the workflow of the CFO as well as administrative coordination within the Division
- Provide back-up support to the CFO, including proactive preparation and coordination of briefings for meetings, coordinate follow-up actions
- Ensures quality of documents requiring the CFO’s approval and/or signature
- Provide administrative support to departments and teams in F&A as required
- Keeps others informed by providing relevant information, reports or status updates
- Support and work collaboratively with members of the immediate work team as well as with others in diverse work groups/teams/task forces across the Secretariat and serve as first point of contact and liaison with clients and officials both inside and outside the Secretariat
- Ensure smooth operation of the office support work and related systems within the Division and assuming primary responsibility for organizing and coordinating workflows
Main qualifications
- Develop and manage the financial calendar for recurring reporting and operations
- Monitor analytical reporting and regulatory documentation as per applicable policy, procedures and audit requirements
- Ensure efficient knowledge management through organization, categorization and filing of different sets of documents
- Monitor the team budget and forecast (including monthly accruals) and F&A suppliers and provide analytical support
- Support the TO&C projects as and when required
- Support managing the weekly short-term donor payment forecast and establish payment schedules based on documentation when required
- Prepare and follow up on payment requests as per schedules and forecast when required
- Coordinate the relationship management with third-party providers or brokers and follow up with all necessary internal stakeholders when required
About us:
Les experts en informatique ont un bel avenir : pour ses clients de l’économie et du secteur public, Hays est à la recherche de collaborateurs motivés qui voient plus loin que le bout de leur nez et aiment relever de nouveaux défis. Nous faisons en sorte que vous puissiez profiter de notre longue expérience en recrutement de personnel en informatique et que nous soyons en mesure de vous aider à trouver des missions adéquates – bien sûr gratuitement pour vous. Inscrivez-vous et profitez de postes et projets intéressants et adéquats.
My contact at Hays:
My contact person:
Thomas Jean-Pierre Marie Vigerie
Referencenumber:
Make contact:
Email: