Beschreibung
Administrative Assistant - MS Office and Google apps, SAP Environment, English, GermanRole:
For our client in the Pharma industry based in Basel we are looking for a Administrative Assistant. We are currently looking for a talented, passionate, organised and detail-oriented Administrative
Assistant to join our admin team and to support scientists and staff within clients with their day to
day operational and administrative tasks. To be successful in this role, you'll need to enjoy
helping others, be able to spot issues and roadblocks in advance and to work collaboratively to
resolve them.
Areas of responsibility:
Specific responsibilities may include but not limited to:
Meetings
* Organize internal meetings for team members, including teleconferences and video conferences
* and google hangout meetings, as well as offsite and advisory board meetings
* Organize travel arrangements
* Organize seminars with internal and external attendees
Document Management
* Support team members with general agreements
* Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
* Interface with IT department for all system/database related requests
Personal
* Coordinate and organize interview candidates together with HR Recruiting
* Assist with the onboarding of newcomers within the group / department
Finance
* Handle all administrative aspects of the spend management system ARIBA (raise and update
* Purchase Requisitions for departmental supplies and invoices)
Other Administrative
* Work with other administrative staff to ensure consistency of approach and exchange of best
* practices.
* Provide back-up support in the absence of other administrators
* Adopt a proactive approach to working within a team of administrative professionals, seeking
opportunity to support, to fill gaps and to generally contribute to enhance overall team
performance and success
Professional and technical requirements:
* Commercial diploma or higher education with at least 3 years work experience in a multicultural environment
* Previous exposure as Project Coordinator or Management Assistant
* Very Good knowledge in MS Office and Google apps (including Mail, Calendar and Google Drive), SAP Environment (Ariba, Concur etc.), Video Conference tools (i.E Zoom, Hangouts, Webex)
* Fluent spoken and written English, German is a plus
* Strong organizational skills and ability to work independently as well as a high
* Degree of accuracy and attention to detail
* The ability to prioritize and coordinate complex workloads to meet deadlines
* Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of
administrative professionals. Discreet, flexible, proactive and a good team player
* A can-do, positive mindset with creative ways to resolve topic
Nice to Haves:
Previous Pharma Experience is important and a huge plus
Reference no: 919852 AD
Role: Administrative Assistant
Industry: Pharmaceutical industry
Workload: 100%
Location: Basel, Switzerland
Start date: January 2021
Duration: 12 months contract, with possible extension
About us:
ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.