Beschreibung
Administrative assistant – Project support – Events – Meetings – Administrative support – Google suite – Pharmaceutical – English – Basel – Switzerland
NextLink is having an existing position as an Administrative assistant for global projects in Basel area, Switzerland.
General information:
• Start date: 01.11.2019
• End date: 30.11.2020
• Extension: may be possible
• Work load: part time 50% - 80% depending on qualifications. 80% would be granted if the applicant is well qualified for project support office activities.
• Working time: min. 4 hours daily, could be in the mornings or afternoons
• Work location: Basel area
Tasks & Responsibilities:
• Support the Head of Business Intelligence & Intelligent Search and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensure urgent issues are dealt with
• Is responsible to deputize occasionally for various administrative tasks on department level
• Is responsible for travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel center and/or external parties if needed
• Organize and coordinate internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc.
• Provides administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc.
Must Haves:
• Experienced with Google Suite (Gmail, GDrive, GCal, GSites, GDocs, GSheets, GSlides)
• Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment
• Ability to work autonomous and independent with a discrete and integer personality
• Knowledge of financial accrual and procurement principles
• Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars
• Experience in dealing with internal and external customers
• Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills, as well as excellent oral and written communication and language skills in English
- English
Nice to Haves:
+++ Pharma experience
++ German, French
+ Basic understanding of the Healthcare and/or IT industry is an advantage
For a chance to work as an Administrative assistant please call me or send me your CV as soon as possible!
Leila Benabdallah
IT sourcing specialist
Phone: