Beschreibung
For our client in Basel we are looking for a Team Assistant for a 12-month (with a possible extension) contract.
Duration: to (with a possible extension)
Location: Basel
Workload: 100%
Job Purpose
The Team Assistant will be responsible for providing professional support to the Social Media (SM) Hub team members (approx. 15 people). This will include executing complex administrative tasks and supporting their respective teams.
Accountabilities:
- Independently takes care of general administrative tasks and maintains the administrative processes, even in case of absence of the line manager/team members, including organizing all logistical aspects of meetings, preparation of pre-read and meeting materials, research and booking of complex travel arrangements, use of Novartis online tools, etc.
- Fosters open communication with the SM Hub team and pro-actively aligns on business needs of the respective managers (Travels, Projects etc.)
- Supports on-boarding of new SM Hub team members.
- Administer general tasks, including but not limited to replying to correspondence, filing, coordination of appointments and deadlines
- Support the SM Hub team with meeting preparation, etc.
- Support external advisors, especially with regards to administrative matters
- Act as a professional partner to people within and outside the department, facilitating interaction and in-formation exchange
- Takes over supervising for colleagues in the administrative area
- Provides cover for the Social Media Project and Administrative Specialist in administrative tasks
Education:
- Advanced vocational degree
Experience/Professional requirement:
- Advanced computer training, experience as professional assistant in various Departments, interest in accounting, organizational talent
- Divisions or Minimum 2-3 years administrative, office management and/or project management experience in international environment required
- Excellent computer skills (MS Office, preferably knowledge of databases and data maintenance)
- Used to work independently, effectively and proactively
- Excellent communication skills
We offer you a competitive salary and an interesting challenge in a well named company which will benefit your career.
If you are the person we're looking for please submit your application. We're looking forward to getting to know you.