Document Controller

Beschreibung

Job Title: Document Controller

Duration: 12 months

Location: Canton Bern, Switzerland

Responsibilities

• Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications and other project-required documents between different parties for the Clients' project.
• Maintains electronic filing system and ensures quick retrieval of requested documents.
• Performs project document management activities.
• Enters data, uploads documents and initiates workflows within COMOS Document Management System (DMS).
• Ensures data integrity by verifying input.
• Creates, runs and distributes standard periodic reports to communicate follow-up requirements and to summarize overall document status.
• Performs document expediting activities as required.
• Prepares forms and transmittals and distributes data as directed.
• Provides administrative assistance by copying documents, retrieving office supplies, filing, etc.
• Interface with external reproduction company for required reproduction associated with copy and distribution requirements per project procedures.
• Complies with the company's code of business conduct and other company policies and procedures.

Requirements

• High school diploma or equivalent as minimum, with degree level education preferred
• Experience in a project management or engineering environment
• Minimum of 4 years in a similar role
• Have a thorough understanding of the content of typical project
• Document Control Procedures/ associated workflows and
• Electronic Document Control Systems (COMOS DMS preferable) in providing consistency of correct Document Control approach to the project and guidance on correct project Document Control protocol as required.
• Problem solving ability
• Strict attention to detail
• Methodical
• Good computing skills
• Advanced MS EXCEL ability (e.g. use of VLOOKUP for data interrogation)
• Familiarity with MS SharePoint
• Familiarity with database functionality
• English speaking, with ability to communicate in German an added advantage

Personal Attributes

• Honest, Dependable, Trustworthy
• Time Management
• Self-Motivated
• Adaptable team player

Sthree Switzerland is acting as an Employment Business in relation to this vacancy.