Administrative Assistant 60% (m/f)

Beschreibung

• Provide administrative support for the region Europe, mainly the Medical Affairs & Market Access Pricing & Policy Team
• Organize and coordinate internal and external meetings such as advisory boards, department meetings, video and teleconferences
• Organize meetings with international Health Care Professionals (HCPs) following the compliance guidelines (iHCP)
• Cover general secretarial and administrative tasks, such as correspondence, presentations, telephone coverage, calendar management
• Respond to or ensure that urgent issues are dealt with
• Keep databases up-to-date (intranet, departmental homepages, Touchpoint site)
• Interact with all Region Europe teams, senior management and with external business partners
• Organize worldwide travels and meetings in cooperation with the in-house travel centre and/or external parties if needed
• Handle confidentiality and consultancy agreements as well as any associated honoraria
• Assist in on-boarding of new employees with the assigned team

• Commercial diploma (e.g. commercial apprenticeship or commercial college) or an equivalent qualification and some work experience in a similar position
• Ability to produce complex documents using MS Office package and manage multiple diaries/calendars
• Used to work in a fast paced environment with a high workload, dealing with internal and external stakeholders
• Excellent English – excellent oral and written communication
• Additional language skills – preferably German
• Strong team player with good interpersonal skills and showing a positive attitude
• Ability to work independently and accurately, used to multi-tasking and showing strong organizational skills

• Work experience in a global pharmaceutical environment
• Gain experience in a cross-matrix organization