Administrative assistant (m/f/d)

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Beschreibung



Administrative assistant (m/f/d)

Reference: -en
Start: asap
Duration: 7 MM+

Main tasks:
  • Provide administrative support to the Department Head and the team 
  • Manage email correspondence; identify sensitive and / or complex correspondence for specific treatment; set follow-up dates organize follow-up and responses to incoming communications 
  • Draft administrative correspondence in English in final form 
  • Organize and coordinate the department’s meetings, ensure the Manager/s have available the necessary information for them, take notes, prepare minutes and records of decisions; schedule appointments and, where appropriate, manage the Manager’s calendars’ coordinating and adjusting itineraries
  • Organize and maintain the Department’s SharePoint site 
  • Maintain the team’s travel plans, make travel arrangements, and prepare reports; monitor staff movements, leave and entitlements  
  • Support the team with mapping communication needs. Monitor and coordination of the overall events and tracking 
  • Organize events such as retreats, off site meetings, etc. and handle all related logistics 
  • Liaise with both internal and external stakeholders to ensure information exchange and cooperation 
  • Identify the need for new or adjusted administrative procedures to improve efficiency, monitoring, record keeping etc. and work with other Assistants to ensure consistency of application within the teams covered 
  • Manage the filing, archiving and retrieval of information for the Department Head’s office
  • Responsible for ensuring that all administrative and financial processes are executed in compliance with the organisation regulations – this includes acting as the focal point for budget and financial tracking and working across departments on timely submission of budgets and reporting
  • Manage the logistics of contracting and hiring of consultants and their payments including submission of completed documents 
  • Perform other duties as required


Main qualifications
  • Completion of secondary, technical or commercial school or equivalent id essential
  • Proven secretarial/administrative experience in a similar setting and in a multicultural environment
  • Extensive practical PC application on MS Office and/or other applications
  • Excellent written English skills for all levels of correspondence, 
  • Excellent interpersonal and oral communication skills
  • Proficiency with Microsoft Outlook, Word, Excel and PowerPoint
  • Ability to handle multiple tasks with attention to detail
  • Ability to plan, organize and coordinate services
  • Ability to work independently and deliver timely and high-quality work
  • An excellent knowledge of English and preferably a good working knowledge of French or one of the following: Arabic, Chinese, Russian, and Spanish. Knowledge of other languages would be an asset


Main advantages:
  • You will work in an international environment
  • A very renowned company
  • Continuous support during the assignment



About us:
Our many years of recruitment experience and specialist knowledge of the recruitment market make us a strong partner to have by your side. We maintain intensive relationships with customers across all industries and so can provide specialists with exciting projects and attractive job opportunities. Whether it's working within an international group or with a regional market leader, we look at your interests and experience and find just the job to suit you. As a specialist, you will find the right working environment with us – completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.

My contact at Hays:

My contact person:
Thomas Jean-Pierre Marie Vigerie

Referencenumber:


Make contact:
Email:
Start
ab sofort
Dauer
7 MM+
(Verlängerung möglich)
Von
Hays AG
Eingestellt
22.10.2021
Ansprechpartner:
Hays AG
Projekt-ID:
2234171
Vertragsart
Freiberuflich
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