Beschreibung
Executive Assistant (m/f/d)
Reference: -en
Start: asap
Duration: 6 MM+
Main tasks:
- Screening and responding with discretion to often highly confidential and sensitive requests and inquiries, and answering or redirecting routine internal and external communications Managing appointments and schedules (frequently changing global travel arrangements)
- Coordinating internal and external meetings / conferences to ensure they run smoothly (incl. scheduling meeting times, making travel arrangements for attendees and attending meetings as required)
- Preparing concise and relevant briefings and papers as required
- Maintaining the executive's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets
- Lead admin support and act as a central point of contact for the European Leadership Team
- Acting as a Facilities and IT contact ambassador / championing change and better service
- Managing ad-hoc requests / tasks (e.g. broader projects based work contributing to the overall European strategy)
Main qualifications
- Previous experience as a Senior PA/ Executive Assistant supporting Directors, VPs, MDs or C-suite individuals in a large, complex, international organisation
- Excellent secretarial skills & ability to exercise sound judgment / Proactive, efficient and accurate management of demanding workload
- Exceptional planning and organizing skills
- Ability to handle sensitive information in a confidential manner
- Collaborative, with excellent interpersonal and communication skills
- Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy
- An understanding of how your team relates to others within the organization, and how to work effectively to achieve business objectives
- Fluency in German and English is essential (knowledge of French or Italian is an advantage)
- Flexibility to internationally travel as and when required
Main advantages:
- A very renowned company
- Dynamic and innovative market environment
About us:
With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.
My contact at Hays:
My contact person:
Nadja Jacqueline Sigwart
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