Beschreibung
Administration Assistant Contract role in Switzerland - 1 year !
Our client in Switzerland is looking for an Administration Assistant to help cover the following areas:
Administration:
Support a variety of administrative activities specific to working area. Exercise initiative and judgement in handling routine and confidential materials/enquiries.
Record team lists/spreadsheets/absences/key information centralized with unit planning.
Solve difficult issues and provides assistance upon request.
Manage projects and contribute to committee and team work. Follow up actions delegated by LM to the team
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditure and conduct appropriate changes. Strive for continuous improvement in the service delivered.
Information treatment : for Unit Manager(s) only, excluding unit Core Team
Maintain Outlook and particularly the Calendar (appointment schedules). Responsible for managing and updating the relevant outlook distribution lists according to the Manager(s) needs.
Handle routine correspondence, short notes or other documents, using word processing, spreadsheets, database or presentation software based on short instructions.
Prepare and communicate meeting agendas.
Edit reports, reviews and presentations. Check content, correct spelling and grammar, ensure that Company format policies are followed ( and recommend revisions where appropriate).
Responsible for gathering Company's guidelines and inform the team/manager(s) accordingly.
Events & Travel:
Organize logistic and set up of external or internal workshops/events/seminars.
Coordinate all administrative process in case of arrivals/departures of a team members, including being the 1st contact for all orientation needs. Coordinate with the Line Manager the induction program.
Organize travel arrangements and logistics (Airplane, hotel, car, visa) in line with company policy and coordinate with markets when appropriate in case of visits (watch cost aspect).
Accounting :
Prepare and follow up of expenses reports. Collect and distribute funds from cash accounts, and keep records of collections and distributions.
IS/IT:
Upload, produce and maintain the Intranet pages and team rooms of the department (site master).
Learn to operate new office technologies as they are developped and implemented and provide assistance upon request. Provide short training on the new tool to the department.
Various :
Cover for other Assistants positions during vacations and sick leave: check e-mail and voice mail messages, deal with urgent matters, transmit messages.
If you are interested, please send your CV to us in WORD format and we will call you to discuss further.