Beschreibung
Harvey Nash is looking for an Administrative Specialist/Expert for a 5 month project in Switzerland.
The role is for a candidate who is responsible for the independent delivery of profound administrative services in a local and a global context.
You are responsible for
- General administrative support: Independently taking care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. (what is given, eg independent writing of correspondence, preparation of a draft for a presentation or a table after basic instructions, filing, appointment coordination for the department, database administration, supervising relatively demanding processes, eg target/actual comparisons, budget, checking of invoices, set up of statistics with a template, deputizing for administrative staff, meeting preparation and writing of simple minutes)
- Interaction: Informing, advising and supporting the team and associating from outside the team on processes, guidelines and services that are specific to the department
- Work processes in own area of responsibility: Supporting optimization of current processes and/or introduction of new or modified processes
- Handling of administrative projects: Acting as a team member for administrative projects (eg organization of special events) and managing the administrative part of special tasks.
- Supervisory tasks: Guaranteeing a smooth adjustment to the job of new employees in the own area of responsibility; taking over supervising for colleagues in the administrative area (eg new employees etc.)
Requirements
- Very good knowledge of job-relevant software. Stays up-to-date. Can use diverse technical equipment after instruction (eg beamer, teleconferencing equipment). Familiarity with department's services/products
- Work results (Reports, Information etc.) of a specific team - Familiar with the most important services/products of the department/team. Organizational skills - Setting up priorities, plans and executes tasks systematically. Communication skills - Informs reliably following the communication partners need.
- High self-motivation and used to work independently
- High flexibility
- Multitasking/very good stress management
- Good written and spoken English, knowledge of other languages (eg German) advantageous
- Longer working hours possible. (Start ~9.00 am - 6.00 pm)
Are you available immediately, have experience working within a Life Science company? Please send your complete CV (Word documents preferred) to (see below) For further details feel free to call me
I am looking forward to receiving your application.