Executive Assistant

Vertragsart:
Vor Ort
Start:
ASAP
Dauer:
Till 31.12.2016
Von:
ITech Consult
Ort:
Basel-Stadt
Eingestellt:
23.02.2016
Land:
flag_no Schweiz
Projekt-ID:
1077334

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Reference No: 915615NC
Industry: Pharmaceutical
Job Location: Basel und Region
Start date: ASAP
Duration: Till
Workload: 100% onsite

Introduction:
Since its founding in 1997 ITech Consult AG has expanded its network of freelance IT continuously. Today we have access to over 30,000 reported IT specialists (developers, system specialists, project managers, supporters, etc.) So we are able to present computer science professionals with the required profiles in a short term.

Tasks:
-
Supporting the Global Head of ERP (calendar, meeting coordination, travel organization, expenses claim, offsite meetings logistics)
- Support the ERP Leadership Team Members when visiting Basel
- Supporting the assigned managers and relevant teams (P&D Management and RE/EEMEA Teams) in terms of booking travels, organizing and coordinating internal and external meetings, videoconferences, workshops
- Setting up Purchase Orders in Ariba, calculating accruals and updating departmental distribution lists
- Coordinating interviews, on- and off-boarding of new employees/contractors
- Deputizing administrative colleagues

Qualifications:
-
Five years of proven working experience as an Executive Administrative Assistant or in a similar position (pharma experience is highly preferred)
- Strong organizational skills that reflect the ability to independently perform and prioritize multiple tasks seamlessly, with excellent attention to detail
- Reliable and proactive approach to problem-solving capability, with a strong sense of confidentiality and discretion
- Very strong interpersonal skills and aptitude to build relationships with stakeholders, including staff, LT members and external customers
- Good knowledge of software applications (MS Office and Google Applications)
- Strong customer orientation and team player attitude
- High level communication skills, fluent in written and spoken English and German

Nice to have:
-
Former pharma experience (especially experience with Ariba, RADA and Google)
- Mail/Calendar
- Forward looking thinker
- Fluency in German verbally and written