Executive Assistant

Vor Ort
10 months
Coopers Group GmbH
flag_no Schweiz

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For our client, a pharmaceutical company in Basel, Switzerland, we are looking for a motivated and ambitious:

Executive Assistant

About the Department:

As part of Shared Platforms and Applications (SP&A), ERP (or "Enterprise Resource Planning") owns and maintains solutions and systems that are supporting the business processes and reporting needs in the areas of Supply Chain, Procurement, Distribution and Finance. ERP is made up of 4 Regional Teams and 4 Global Teams.

Main tasks:

  • Supporting the Global Head of ERP (calendar, meeting coordination, travel organization, expenses claim, offsite meetings logistics)
  • Support the ERP Leadership Team Members when visiting Basel
  • Supporting the assigned managers and relevant teams (P&D Management and RE/EEMEA Teams) in terms of booking travels, organizing and coordinating internal and external meetings, videoconferences, workshops
  • Setting up Purchase Orders in Ariba, calculating accruals and updating departmental distribution lists
  • Coordinating interviews, on- and off-boarding of new employees/contractors
  • Deputizing administrative colleagues


  • Five years of proven working experience as an Executive Administrative Assistant or in a similar position
  • Strong organizational skills that reflect the ability to independently perform and prioritize multiple tasks seamlessly, with excellent attention to detail
  • Reliable and proactive approach to problem-solving capability, with a strong sense of confidentiality and discretion
  • Very strong interpersonal skills and aptitude to build relationships with stakeholders, including staff, LT members and external customers
  • Good knowledge of software applications (MS Office and Google Applications)
  • Strong customer orientation and team player attitude
  • High level communication skills, fluent in written and spoken English and German

Start: 7.03.2016
Duration: 10 months
Location: Basel