REF 00000389 - Project Coordinator for global Windows 10+ migration

Vor Ort
7 Monate (Verlängerung möglich)
Basel Area
flag_no Schweiz

Dieses Projekt ist archiviert und leider nicht (mehr) aktiv.
Sie finden vakante Projekte hier in unserer Projektbörse.
For our customer, we would like to fill the following vacancy:

Project Coordinator for the Windows 10+ project

Our customer is launching the project for the global Windows 10 migration and is seeking support for the project initiation and define phase. Extension of the role past these phases desired if candidate is a good fit.

The following items will be upgraded:
* Windows 7 to Windows 10
* Internet Explorer 10 to Internet Explorer 11
* Microsoft Office 2010 to Microsoft Office 2016

This translates to a global impact on the company (all sites and business functions). Furthermore the project is expected to have many dependencies to other business and IT endeavors that need to be identified and managed accordingly.

This role supports the Windows 10+ project manager to cover the administrative aspects of the project. Details see below.

Working language is English. High proficiency in working virtually is a must.
Remote work an option up to 20%, prior approval required.

Tasks & Responsibilities:
- Support project setup and setup/support for setup of processes for below-mentioned tasks
- RAID mgmt. - Tracking and reporting of Risks, Assumptions, Issues, Dependencies and Decisions
- Change request management
- Tracking of resource allocation
- Tracing of financials and accruals; ensure all quotations/Purchase Orders/invoices are properly handled
- Tracking of project progress in accordance with project plan
- Follow up on local and global invoices from vendor, and update/review financial systems (Perform)
- Management of project document repositories (gDrive, Project Library)
- Support meetings (scheduling, take meeting minutes, booking rooms and catering etc.)
- Project administration (onboarding of new team members, access management to document repositories, maintain org chart and contact list etc.)
- Support onboarding of new team members from administrative point of view
- Maintain project mailbox and monitor G+ forum and ensure enquiries get sent to the right contact persons
- Gather status-input from workstreams and support compiling project status report
- Track project documentation progress according to customer‘s informatics Project Management Methodology PMM

- University Degree or equivalent education ( Engineering, Management or Computer science preferred)
- Experience in providing administrative support with similar tasks for global project with multiple work streams, 2-3 years of global project related experience plus
- Experience working with Global Virtual teams
- Experience in supporting and coordinating deployments in a Global environment is plus
- Experience using MS Office products and tools for project scheduling (Smartsheet is a plus)
- Very good grasp of Google suite (Google Docs, Sheets and Slides, gDrive, gSites, G+ Forums and Google Forms)
- Team Player and flexible to cover different time zones globally
- Structured approach and task management (ability to handle multiple incoming requests without dropping anything), flexible and transparent with workload and tasks, self-organized and detail-oriented
- Ability to work / communicate effectively in English speaking business environment (business fluent in speaking and writing), additional languages are an asset
- Project or Project Workstream Management experience is a plus
- Former pharma Experience (esp. experience with PMM and with the tools involved for maintaining a project (Ariba, Perform, Clarity, Project Library, etc.)) is a very, very big plus.
- min. 3 years Project Management experience required
- min. 1 years rollout experience is a plus

Are you interested in this job opening? Then please send your CV in English and range of salary DIRECTLY TO

We are looking forward to hearing from you!