Beschreibung
Administrative Assistant (f/m/d) - Management Support tasks / G-Suite / Project Management tools / Stakeholder Management / English and GermanProject :
For our customer Roche Diagnostics International AG based in Rotkreuz we are looking for a highly qualified Administrative Assistant.
Background :
Within the Clinical Development and Medical Affairs (CDMA) organization in Rotkreuz (RK) we are looking for a communicative, organized, team player assistant to support us with administrative tasks such as meeting coordination and correspondence as well as providing presentations, documents, information and administrative support to the Clinical Operations (ClinOps) team in Rotkreuz.
Tasks & Responsibilities:
* Manage the agenda of ClinOps Chapter and Sub Chapter Leads based in RK, according to best practice time management principles, allowing for planned and unplanned work, in order to be effective in key meetings in an efficient way
* Support the ClinOps Chapter and Sub-Chapter Leads based in RK as key liaison for strategic relationship management and communications regarding meetings, conference calls, invitations and interviews
* Create, route and process written and verbal correspondence while exercising a high degree of discretion and confidentiality; ensure urgent, and priority correspondence and matters are communicated in a timely and effective manner to the corresponding team
* Act as a sparring partner to the Clinical Operations team based in Rotkreuz
* Promote the CDMA Support Function reputation by professionally representing the CDMA Leadership Team in RK and the team internally and externally
* Coordinate all Team related meetings and other internal and external meetings (headed by the ClinOps team) where required including set up of necessary equipment, documents, materials
and refreshments and to proactively handle agenda, meeting minutes and follow up on open actions
* Proactively provide presentations, information or documents needed by the ClinOps team in RK (aligning on content and style); Take over special projects; handle changing priorities; Travel organization for ClinOps Chapter and Sub Chapter Leads based in RK
* Coordinate interviews with applicants and the respective panel including sending invite, agenda and take care of all logistical requests (visitor registration, travel organization if needed)
Must Haves:
* Commercial apprenticeship in office administration (EFZ) or Bachelor Degree in Business Administration or equivalent
* First experience with administrative tasks or Management support tasks
* Good IT skills in in Microsoft Office, G-Suite, G-Drive, Google Calendar
* Fluency (spoken and written) in English and German is mandatory
* Communication, leadership, conflict management, teamwork, influence, negotiation, critical thinking, problem-solving
* Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
* The ability to prioritize and coordinate complex workloads to meet deadlines * Discretion, flexibility and proactivity
* A can-do, positive mindset with creative ways to resolve topic
Nice to have:
* Knowledge of Project Management tools like Trello, Miro, Smartsheet
* Stakeholder Management skills
Reference Nr.: 922115SDA
Role: Administrative Assistant
Industry: Pharma
Workplace: Rotkreuz
Pensum: 100%
Start: 01.12.2022
Duration: 12++
Deadline: 14.11.2022