Beschreibung
Project and Portfolio Coordinator - Google Suite, Trello, Smartsheet, ServiceNow, SAP Tools ( Ariba)Role:
For our client in the Pharma industry based in Kaiseraugstwe are looking for a Project and Portfolio Coordinator.
EpiCX, the Global Customer Engagement Program is an ongoing business and IT transformation program
and foreseen to end 2023. Its main ambition is to add value to all customer interactions through a
common, customer-centric technology ecosystem. The goal of the EpiCX Global Integrations team is to
enable the seamless exchange of data and information within the EpiCX ecosystem and other systems in
order to build scalable integrations, which support key business capabilities and processes.
The perfect candidate: The candidate we are looking for has a service and analytical mindset but also
technical and finance flair and IT related interests. They are able to support a Portfolio Manager and they
still can work on their own.
Areas of responsibility:
* Work with the Resource Leads and with the Team Leads to facilitate resource management processes to
request, onboard, offboard and maintain resources in the required tools
* Maintain the project resource tracker (Team Data Hub, Gigya, Integrations) and ensure it's in sync with
the PMO tracker
* Maintain the PMO tracker to ensure resource data transparency, accuracy and consistency
* Update the team chart (Team Data Hub, Gigya, Integrations)
* Ensure that the resource/people names are in sync in the budget file (Team Data Hub, Gigya,
Integrations)
* Manage distribution lists (RADA)
* Support the Integration Product Owner and IT Lead for Data Hub, Gigya and Integrations projects in
setting up and maintaining the project portfolio in the tools such as SNOW (Service Now) * Facilitate
review and update of the entries in SNOW in a timely manner
* Document and communicate with project leads the requirements to maintain the project portfolio
in SNOW
* Support the EpiCX Program Finance Lead to ensure financial governance and established processes are
adhered to
* Support the Core team meetings and other Integration Project meetings as needed by preparing the
agenda, meeting minutes and following up on action items
Professional and technical requirements:
* Min. Commercial Diploma or similar education
* Min. 3-5 year of experience in project work (coordination or assisting) preferred in the pharmaceutical
industry
* Proficiency in and/or affinity for working with tools such as Google Suite, Trello, Smartsheet,
ServiceNow (SNOW)
* Experience in SAP Tools (e.g. Ariba)
* Strong written and verbal communication (working language English)
* Proactive and strong collaborator, a team player
* Highly proficient in working virtually, and in global team with flexible working hours
* Highly organized with an eye for detail
Nice to Haves:
* Bachelor in Business Administration
* Experience in Ariba is an advantage
* Experience with systems/processes an asset: JIRA, RADA, CIDM, Enroll, ARIBA
* Data visualization using standard tools like Google Sheets will be beneficial
* German is a plus
Reference no: 920939 AD
Role: Project and Portfolio Coordinator
Industry: Pharmaceutical industry
Workload: 100%
Location: Kaiseraugst, Switzerland
Start date: asap
Duration: 12 months contract, with possible extension
About us:
ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and
Ireland. ITech Consult is specialised in delivering IT candidates for contract work. We were founded in
1997 by IT professionals; hence we well understand what it means to be professionally supported in your
search for a new project and being employed.