Beschreibung
Background:For our client in the pharmaceutical sector, we are looking for a talented, passionate, organised and detail-oriented Administrative Assistant to join the admin team and to support scientists and staff with their day to day operational and administrative tasks. To be successful in this role, you'll need to enjoy helping others, be able to spot issues and roadblocks in advance and to work collaboratively to resolve them.
Your main tasks:
- Organize internal meetings for team members, including teleconferences and video conferences and google hangout meetings, as well as offsite and advisory board meetings
- Organize travel arrangements
- Organize seminars with internal and external attendees
Document Management
- Support team members with general agreements
- Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
- Interface with IT department for all system/database related requests
Personnel
- Coordinate and organize interview candidates together with HR Recruiting
- Assist with the onboarding of newcomers within the group / department
Finance
- Handle all administrative aspects of the spend management system ARIBA (raise and update Purchase Requisitions for departmental supplies and invoices)
Other administrative tasks
- Work with other administrative staff to ensure consistency of approach and exchange of best practices
- Provide back-up support in the absence of other administrators
- Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success
You have the following skills and experiences:
- Commercial diploma or higher education with at least 3 years work experience in a multicultural environment
- Previous exposure as Project Coordinator or Management Assistant (ideally in pharma/life sciences)
- Very good knowledge in MS Office and Google apps (including Mail, Calendar and Google Drive), SAP environment (Ariba, Concur etc.), Video Conference tools (i.E Zoom, Hangouts, Webex)
- Fluent spoken and written English, German is a plus
- Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
- The ability to prioritize and coordinate complex workloads to meet deadlines
- You enjoy operating individually and as a member of a team of administrative professionals
- You are a discreet, flexible, proactive and a good team player
- You have a can-do, positive mindset with creative ways to resolve topic
Reference no: 919364KW
Role: Administrative Assistant
Industry: Pharma Industry
Workload: 100%
Location: Basel
Start: July 6, 2020
Duration: 12 mos with possible extension
If this position has aroused your interest, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile very well and you would like to receive other positions directly, you can also send us your dossier via this advertisement or to jobs[at]itcag[dot]com.
About us:
ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.